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Title.
The Club shall be called “Scunthorpe and district A C “.
Aims and Objectives
To provide coaching and training sessions for all members in Track and Field Athletics, Road Running and Cross Country, or any other disciplines agreed by the Management Committee.
To provide the opportunity for members to compete in various competitions, including open meetings, league competitions and any other events considered appropriate by the club officials.
To encourage the participation of anyone interested in athletics, irrespective of ability.
To encourage development of member’s personal discipline and self-confidence through competition and through involvement in the full range of club activities, club administration and management.
To develop the concept of team participation and acceptance that to achieve as part of a team is as important as achieving as an individual.
To improve good citizenship by encouraging members to represent the club in activities associated with helping the community.
To ensure the improved safety of the members by insisting that all adults within the club, having contact with the athletes (in whatever role) shall be subject to a CRB check.
The club is committed to ensuring that equity is incorporated across all aspects of its development. In doing so it acknowledges and adopts the definition of sports equity as promoted by Sport England.
Headquarters
The headquarters for the club will be Quibell Park Athletic Stadium.
Membership
Membership shall be open to any person who will have reached the age of 8 years.
Under 11 members must have a parent or responsible adult with them during training sessions
Application for membership shall be made on approved forms and the application must be accompanied by the annual membership subscription.
The membership form shall contain a declaration of amateur status as defined by U.K.A.
In the case of members under 16 years of age, a parent/guardian must sign the application form.
All persons will be expected to make an application to become members of the club after they have attended training sessions for two weeks.
Second claim members shall be accepted as appropriate.
Non-competing /training associate members will be accepted and will have voting rights at general meetings.
Management Committee members will be automatically accepted as full members.
All qualified coaches to be accepted as full members, however, the management committee, in cases of significant non-attendance or any serious misdemeanor, may withdraw this right to membership.
All applications for membership must be approved by the Management Committee.
A member intending to resign his/her membership shall give notice in writing to the secretary, and the membership will terminate on the actual date of the tendering of the notice.
Cost of membership may be increased during the year (at the discretion of the Management Committee) if increases are made by governing bodies.
Management
The management of the club shall be vested in a committee elected annually comprising:-
President (non-voting)
Chairperson
Vice Chairperson
Honorary Secretary
Honorary Treasurer
Membership Secretary
Events Secretary (enters athletes into meetings)
Meeting Secretary (Receives entries to open meetings organised by the club)
Officials Secretaries (preferably Grade 1 or Grade 2 official)
Two representatives of the Road Running Section
Three coaches from the Track and Field Section
Club Statistician
Publicity Officer
Fundraising Officer
Catering Officer
Schools Liaison Officer
Child Protection Officer
Website Officer
In addition the following extra representatives will be part of the Management Committee:-
Honorary Vice-Presidents (non-voting) on the committees recommendation and agreed by a majority at the AGM. Note: - unless seen as inappropriate by the Management Committee, any retiring President will be automatically accepted as an Honorary Vice President.
Team Managers for each league to which the club is affiliated (Not elected at the AGM)
Social/fundraising committee members (not elected at the AGM)
The management Committee shall meet as requested but at least every 2 months, the Honorary Secretary to give seven days written notice of meetings accompanied by an agenda.
No business shall be considered unless a quorum is present, a quorum to be a minimum of fifty-one per cent of the elected Management Committee.
The Management Committee shall have the power to co-opt members to fill vacancies. Unless there are exceptional circumstances, committee members failing to attend three consecutive meetings will be asked to resign, unless they make a commitment to attend future meetings.
The Management Committee will appoint team managers and deputies for each league entered, who will have sole responsibility for the selection of athletes to represent the club.
In the event of the club folding:
Trustees to be appointed for a period of two years in case the club is reformed. The trustees to hold the money and loan any equipment to other clubs in the surrounding area.
If at the end of the two years the club is not reformed the Trustees are to pass all money and assets to an organisation with similar aims e.g. local athletic club, Humberside Athletic Association or Northern Counties Athletic Association.
The name of the proposer and seconder shall be included in all resolutions.
h) No decision to rescind a resolution shall be permitted within a period of six months unless new and significant information is available. The proposer and seconder to be given advanced notice of the proposal to consider rescinding a resolution.
Affiliation
The management committee will decide which Disciplines and Leagues the club will affiliate to.
Sub-committees
The management Committee will encourage the formation of the following sub-committees and will receive reports from them as appropriate. Each sub-committee will be expected to keep minutes of meetings.
Coaches Committee – All graded coaches will have membership of this committee. The coaches will elect a Chairperson and Secretary and nominate three members to the Management Committee. They will meet at least every three Months.
Social events/fundraising activities - The Management Committee will elect a Chairperson, Secretary who will co-opt other members as necessary. One member of this committee will be elected to sit on the Management Committee.
Road –running sub-committee – this subcommittee will have responsibility for the administration of road running activities. The committee will elect a Chairperson, Secretary, and Treasurer and will meet as required, but at least every three months. Two members of this committee will be elected to sit on the Management Committee. (The treasurer will liase closely with the clubs honorary Treasurer, but separate accounts will be kept).
Discipline/Grievances
Coaches shall be responsible for taking immediately disciplinary action against any member during training sessions. The Management Committee will deal with any serious misdemeanour and the athlete will have the right to attend this hearing if necessary accompanied by their representative.
Team managers shall be responsible for taking immediate disciplinary action against member while attending league fixtures. Serious misdemeanours will be dealt with as in 8a.
Any member has the right to appeal against disciplinary action taken by either coach of Team Manager. The Management Appeals Committee hears any appeal within seven days of receiving the appeal. Both sides involved in the action will be asked to attend the appeal and put their case in person. (The Management Committee will decide on the membership of the Appeals Committee).
Any grievances must be forwarded to the Honorary Secretary who will raise the matter at the appropriate committee meeting and if necessary will refer the complaint to a higher authority. No member shall take a grievance directly to a higher authority. When considering grievances by members the full committee shall hear both sides. Members with a personal interest shall then leave the meeting and take no part in reaching a decision. The method of voting on such matters shall be decided by the majority of members present at the meeting.
Annual General Meeting.
The secretary must give 28 days notice of the Annual General Meeting to be held in November of each year to:-
receive written reports from Chairperson, Treasurer, Coaches representative and Team Managers
confirm or alter club constitution
elect officers as defined in the constitution
Any motion to alter rule or rules or any other business for discussion must be received by the secretary 14 days before the meeting. The secretary will post this on respective notice boards at Quibell Park.
Voting will be open to members over the age of 16 years as at 1st September in the year of the Annual General Meeting. Votes of members under 16 years will be vested in a parent/guardian. In the case of the parent/guardian also being a member, he/she will have voting rights both in their own right and for each of the members for whom they are responsible.
Finance
The club financial year shall run from October 1st to September 30th.
The rate of annual subscription shall be fixed at the A.G.M. and shall be payable between 1st April and 31st May, after which time members in arrears will not be permitted to represent the club. Increases will be effective from 1st April in the year following the A.G.M.
Any person becoming a member of the club after 31st December will be given up to 15months without any addition charge.
The Management Committee shall have the power to expel any member whose subscription is 12 months in arrears providing a months notice in writing shall have been sent to such a member by recorded delivery, addressed to the last known address, informing of action to be taken. Any member so expelled shall be dealt with under the U.K.A. Rules.
The rate of weekly training fees payable when attending training sessions shall be fixed at the A.G.M. The Management Committee will recommend any increase to the A.G.M. and increases will be effective from 1st April in the year following the A.G.M.
Cheques shall be authorised by any two of four members approved by the Management Committee. No two members from the same family shall be appointed to sign cheques.
All accounts shall be opened at recognised banks in the name of Scunthorpe and District Athletic Club.
Special General Meetings
The Honorary Secretary must call a Special General Meeting within 10 days of receiving a request signed by at least 6 fully paid up members stating the business to be brought before the meeting. Seven days notice must be given to all fully paid up members stating the business to be dealt with, and this must be the sole business of the Special Meeting.
Club Dress
The club colours shall be blue centre panel and black side panels, divided by narrow white vertical stripes.
All members of the Club must wear the correct kit when competing in championship or inter-club competitions. They will also be encouraged to wear club kit at all open meetings.
The constitution was agreed at the A.G.M. of Scunthorpe and District Athletic Club on 7th February 1996, the latest amendments being made at the A.G.M. 0n 15th November 2006.
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